Time Extension For Completing Eagle Rank Requirement Due To COVID-19

Attention Unit Leaders, Parents and Eagle Candidates!  Due to the staff working remotely, the Council office is unable to receive mail that is not in an envelope that will fit in our mail slot... Do not box your application or send it in a binder etc.  Send only what is absolutely necessary to process your advancement.  Thank you!   

 

Time Extension For Completing Eagle Rank Requirement Due To COVID-19

 

The Boy Scouts of America has approved two big temporary changes to advancement rules, in response to difficulties arising from the COVID-19 Novel Coronavirus.

 

First, effective immediately through September 30, 2020, local councils have the authority to grant extensions for Scouts to complete requirements for the ranks of Eagle Scout or the Venturing Summit Award. However, these local council extensions may only be granted if COVID-19 disruptions are the reason the Scout needs extra time to complete these requirements.

 

To be clear, this extension would grant time to complete specific requirements impacted by COVID-19 disruptions – like completing the Eagle service project. Scouts BSA members must already hold the Life Scout rank in order to qualify for this specific extension.

 

Secondly, now through September 30, 2020, BSA will accept electronic or digital signatures for youth applicants and unit approvals on these award applications. This includes printing out the application document, signing it with a pen, scanning/taking a picture, and sending via email or other appropriate communication platform to the next person for signature.

 

To request an extension in the Buckeye Council for the Eagle Scout Rank:

 

1.     Complete the BSA form 11.2.0.0 “Request for Extension of Time to Earn Eagle Scout Rank”

  • Make sure you enter the board of review date when you earned the Life rank
  • In the field titled, “Please provide a brief summary of circumstances…,” tell us why COVID-19 conditions are preventing you from completing all award requirements before your 18th birthday
  • In the boxes below the “Please provide a brief summary of circumstances” field, you must fill in the space for parent’s name, phone number, and email

 

2.     Submit the completed form to the Buckeye Council by one of the following means:

  • Attaching an electronic copy to an email to Carl.Gavin@scouting.org

  • Dropping off a physical copy addressed to Time Extension for Eagle Board of Review due to COVID-19, at 2301 13th St NW Canton OH 44708 in the dropbox outside of the building

  • Mailing it to the above address  

 

Due to our limited staff at all locations, this paperwork must be processed at the Canton office. 

 

Board of Review Information

The following standard council procedure will be of special interest to Scouts planning their Eagle board of review. Postponements of up to six months past the Scout’s 18th birthday are easily obtained.

 

The BSA Guide to Advancement Section 8.0.3.1 statesExternal Link:

  • An Eagle Scout board of review may occur, without special approval, within three months after a Scout’s 18th birthday. If a board of review is to be held three to six months afterward, the local council must preapprove it. To initiate approval, the candidate, the candidate’s parent or guardian, the unit leader, or a unit committee member attaches to the application a statement explaining the delay.

 

To request a Board of Review extension past three months after the 18th birthday in the Buckeye Council:

 

  • Requests for a time extension for the Eagle board of review for more than three months, but less than six months after the Scout’s 18th birthday are made by attaching a written request to the Eagle rank application when it is delivered to the Buckeye Council. Then the Buckeye Council advancement committee will review prior to the board. The Buckeye Council Advancement Committee will be extremely understanding in the case of extension filing due to the current circumstances.  No other special conditions are required for this approval.
  • Scouts planning their Eagle board of review can plan on receiving approval for time extensions for up to six months past their 18th birthday. Note that this extension applies only to the board of review. All other rank requirements must be completed before the Scout’s 18th birthday.

 

Frequently Asked Questions:

 

Will youth who are not yet Life Scouts be allowed to apply for an extension to earn the Eagle Scout rank?

  • Extensions are considered only for Scouts who are Life rank. If, once a Scout achieves Life rank, it turns out that COVID-19 disruptions along the way have left them with insufficient time to complete Eagle requirements, then this may be cited when the time comes to submit an extension request.

 

May time missed due to canceled unit meetings count toward active participation requirements?

  • Yes. If youth are registered and in good standing, a disruption from COVID-19 virus can be the “noteworthy circumstance” that prevents participation. This policy has been in place for many years and is explained in the Guide to Advancement Topic 4.2.3.1.External Link

 

May time missed due to canceled unit meetings count toward position of responsibility requirements?

  • Yes. If youth are registered and unable to meet the expectations of their positions because of COVID-19 disruptions, then units may need to waive or rethink the expectations. Just as youth must not be held to unestablished expectations, they must not be held to expectations that are impossible to fulfill. See Guide to Advancement Topic 4.2.3.4, “Positions of Responsibility,”External Link with its six subtopics.

 

Will there be an Eagle Scout Extension?

  • Normally, that is not allowed. However, due to the current situation—effective immediately and through September 30, 2020—the Buckeye Council will grant extensions under the following limitations, abov for instructions to submit an extension:
  • It can be established that COVID-19 disruptions were the only circumstances that delayed work on Eagle Scout or Summit advancement requirements, such as the service project or merit badges. If any other causes were involved, the extension request must go to the National Council following the process outlined in the Guide to Advancement.
  • Extensions shall only be granted to youth in Scouts BSA who have already achieved Life rank.
  • When Buckeye Council receives a COVID-19-related request for a time extension, it will be reviewed and approved, if appropriate.
  • Buckeye Council will send a written response stating the outcome of the extension request to the youth requesting the extension attached to the youth’s Eagle or Summit rank application.
  • For Eagle, the extension must not exceed 3 months from the youth’s 18th birthday; for Summit the extension must not exceed 3 months from the youth’s 21st.
  • Upon turning 18, the Scout must submit a completed adult application and successfully complete YPT.
  • Extension requests for more than 3 months beyond the youth’s 18th/21st birthday must be sent to the National Service Center following the process outlined in the Guide to Advancement.

 

  • Note: A “month” in BSA advancement is defined as a day from one month to the next. For example, March 5 to April 5. The authority for councils to grant extensions is temporary, lasting only through Sept. 30, 2020.

 

If youth have already received an extension, can they request additional time due to COVID-19?

  • Yes. The Buckeye Council may grant extensions under the limitations listed above.

 

What should be done while an extension request is being considered?

  • Youth should continue to work on advancement in so far as they are able—e.g., independently, or over the phone or videoconference—and at Scouting activities once they resume.

 

Are extensions required when an Eagle or Summit board of review must be delayed?

 

Are electronic or digital signatures acceptable for rank advancement, like merit badges, or for the Eagle or Summit packets/applications?

  • Yes. Electronic or digital signatures will be accepted through September 30, 2020.

 

How can a youth continue to work on advancement requirements if they don’t have internet or high-speed internet for videoconferencing?

  • Youth may take a picture of their completed activity/requirement and share the work with unit leaders. In keeping with Youth Protection Training policies, all communications from youth should be sent to at least two adults. Parents or guardians may send advancement work on behalf of their child.

Time extensions for up to three months after the Scout’s 18th birthday do not require approval.

 

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